Yes — 4 days is an excellent amount of time to show a group the city’s main sights and add one or two trips outside Krakow (for example Wieliczka Salt Mine or Auschwitz-Birkenau). It’s important to set a realistic pace: it’s better to see fewer things well than to rush through all attractions and leave participants exhausted.
The May holiday brings higher tourist traffic, so when planning for 7–30 people you should book tickets, restaurant tables and accommodation in advance. A well-balanced program also leaves time for rest and evening group bonding.
With a group of 7–30 people it’s most convenient to work with a single coordinator (the organizer’s contact person) and one guide who knows local entry limits and has reliable contacts at restaurants and partner sites. This saves time and prevents misunderstandings.
Get reservation confirmations in writing (e‑mail). Many venues have group limits, and seasonal rules may apply — check these before finalizing the plan.
Day 1 - Arrival and first steps: arrive in Krakow, check in, short orientation walk around the Old Town with an overview of the program. Evening: a group welcome dinner at a reserved restaurant — a perfect time for a quick 'get to know each other' and to set daily guidelines.
Day 2 - Key monuments: Wawel (courtyard, Cathedral; entry to selected interiors if planned), walk the Royal Route to the Main Market Square, Cloth Hall (Sukiennice), St. Mary’s Basilica (entry dependent on reservation). Afternoon in Kazimierz — history, synagogues and atmospheric cafés. Evening option: reserve a table in Kazimierz or a short cruise on the Vistula River.
Day 3 - Trip outside Krakow: Wieliczka Salt Mine (book well in advance; the group may need to be split into smaller subgroups due to site limits) or a visit to Oświęcim (Auschwitz-Birkenau) for groups interested in World War II history. Alternative: a themed day in Krakow — museums (for example Oskar Schindler’s Factory), Nowa Huta or a culinary route.
Day 4 - Easy day and farewell: morning walk along the Planty, visit lesser-known corners (e.g. courtyards and green enclaves), free time for souvenir shopping or a café meeting. Check-out and departure. If time allows, add a short trip to Kościuszko Mound or the Vistula promenade.
Plan 2–3 hour sightseeing blocks during the day and leave at least 60–90 minutes for meals and rest. For most groups, 4-hour sightseeing blocks plus one longer trip outside the city work very well.
If you plan entries to several sites with bag checks (for example Wawel, Rynek Underground, Wieliczka), add extra time for queues and security. In high season keep time buffers and have a backup plan in case of delays.
Choose an easy meeting point — popular spots are near Wawel (Grodzka Street) or the Main Market Square by the Cloth Hall; these places are easy to find and close to main attractions. For coaches, agree with the hotel on a drop-off point and permitted parking times.
For groups approaching 30 people consider renting a portable amplification system (tour guide system). It helps the guide and prevents participants from crowding together, saving time during moves and photo stops.
If there are non-Polish speakers in the group, arrange for translation or a guide in the appropriate language; foreign-language services often have different rates, so include that in your budget.
Recommended places experienced with groups: Wierzynek (large halls, formal events), Wentzl (views over the Market), Pod Nosem and Szara Gęś — these venues have good reputations and handle larger bookings well. For more casual meals consider reliable bistros with group menus.
When booking accommodation choose places experienced with groups — hostels with multi-bed rooms, guesthouses or hotels with breakfast rooms and coach access. Check coach arrival conditions and luggage storage before check-in.
Pay attention to reviews — if you plan to recommend a venue to participants, choose places with top ratings and proven group experience.
Not everyone knows that some Market Square restaurants have separate private rooms and back-of-house facilities for larger groups — a great option if you want an elegant dinner without the bustle.
Organizer or agency packages can sometimes be more economical than separate bookings for each attraction — especially if you plan visits to several paid sites. This often works well for 2–3 day programs.
Not booking in advance — especially during the May holiday this is the most common mistake. Book tickets to popular sites early and, if possible, reconfirm a few days before arrival.
Ignoring group-entry rules — some sites limit the number of people per group. Check limits and plan to split the group if necessary.
Underestimating time for meals and transfers — allow extra time for stops, toilets and souvenir shopping. A well-considered time buffer often saves the day when delays occur.
How far in advance should I book a guide and tickets? - The earlier the better; for plans including Wawel, Wieliczka or Auschwitz it’s wise to book weeks or even months ahead.
Is a tour guide system necessary? - Not always, but with nearly 30 people it greatly improves comfort and the length of the visit. In some places it’s practically recommended.
Can I change the plan at the last minute? - Only to a limited extent; changes are harder in high season because of limits and reservations. Have a backup plan (museums, cafés) in case of bad weather or delays.
Confirmed reservations: attraction tickets, restaurant tables, accommodation, transport and the guide. Participant list and contact numbers.
Backup plan: alternative routes for bad weather, addresses of covered venues and information about toilet access. First aid kit and details of any dietary allergies in the group.
Documents and info: reduced‑fare ticket info, any discounts for supervisors, opening hours of sites and rules for bringing luggage.
If you’d like, I can help refine the program, book tickets and recommend the best dining spots tailored to your group profile — from formal dinners to relaxed get-togethers. Experience working with groups of 7–30 people allows me to plan pace and logistics so everyone returns happy.
If you found this guide useful — share it with friends or on social media. I’m happy to help organize your trip: contact details and service information are available at zwiedzaniekrakowa.com.
