An article for teachers and class representatives organizing a 1–2 day trip to Kraków. Here you’ll find ready-made lists to give to parents, phone rules, clothing guidelines by season and simple procedures in case of rain. Practical and easy to use.
Copy and paste into the school register or e-diary:
Dear Parents, the trip to Kraków will take place on [date]. Departure at [time] from [place], return approx. [time]. Please provide comfortable shoes, layered clothing, a lightweight rain poncho, a labeled water bottle 0.5–1 L, a small snack, a paid lunch approx. [amount] or a packed lunch. School ID required. Please hand over any regularly taken medication in a labeled bag with instructions. Phones may be used only during breaks; silent mode during tours. In case of need contact the group leader: [name, number].
Small drawstring backpack or a lightweight 10–15 L daypack.
Sturdy, broken-in sport shoes with a firm sole.
Layers: T-shirt, sweatshirt, thin jacket or softshell.
Compact rain poncho in a pouch.
Water 0.5–1 L in a labeled bottle + a small low-sugar snack.
Tissues, small hand sanitizer, plasters.
School ID and public transport ticket if required.
Small powerbank or fully charged phone (optional).
Small banknotes for toilets and drinks if needed.
A card with guardian contact numbers in the backpack pocket.
Spring and autumn: layers. Sweatshirt + thin jacket, long trousers, sport socks. A cap or thin hat for cool mornings.
Summer: light short-sleeve shirt, breathable trousers or knee-length shorts, cap, small tube of sunscreen. Shade near city walls can be cooler — bring a thin shirt to throw on.
Winter: boots with good tread, warm socks, thermal underwear, sweatshirt, winter coat, hat and gloves. Museums and indoor attractions are heated, so layers help adjust comfort.
Breakfast at home before departure. Only a light snack in the backpack.
Water is essential. Leave fizzy drinks for later.
Lunch: book a simple place in advance or bring a lunch box. Aim for 20–30 minutes seated, 10 minutes quiet before leaving, with toilet use in the second half of the break.
Sweets only after sightseeing — this reduces energy spikes and distractions.
Silent mode during walks and guided visits.
A designated team photographer takes pictures while others put phones away.
Calls to parents only during breaks or in exceptional cases after clearing with a supervisor.
Headphones only on the coach or at a designated time.
Hand medication to the supervisor in a labeled bag with brief instructions: dose, time, and how to give it.
Allergies and intolerances must be reported in advance on the form. The pupil should carry a card with allergy information.
Photo consent and permission to publish in the class chronicle should be collected before departure.
Column formation: one supervisor at the front, students walking in pairs, one supervisor closing the column.
STOP signal: raised hand, a keyword and an immediate halt.
Meet-up points chosen in the shade, away from road edges and bicycle lanes — name the landmark out loud.
Cross streets only on green and together with the supervisor.
In museums follow the guide and do not pass the person leading the group.
Rain: arcades and gateways are convenient stops; prepare short roofed tasks (a mini legend, detail drawing, short quiz). Ponchos keep the group moving better than umbrellas.
Heat: more breaks in the shade, extra water, hats, shorter sun-exposed segments and cool indoor stops as breaks.
Parent checklist: backpack, water 0.5–1 L, snack, layers, poncho, school ID, tissues, sanitizer, small change, medication in a bag (if applicable), supervisor’s contact in phone.
Pupil checklist: comfortable shoes, hat or sweatshirt, phone on silent, class rules in your pocket, punctuality.
Teacher checklist: attendance lists, parent contacts, first aid kit, medication bags, route plan, reservations, confirmations and tickets, whistle or small bell for gatherings.
Forgot school ID: inform the supervisor before entering an attraction; student may buy a normal ticket and school will settle this later according to internal rules.
How much pocket money: for one day small change for a drink or a small souvenir is usually enough; smaller denominations preferred.
Toilets: use them in pairs; the supervisor waits by the door while the rest of the group has a micro-task in the shade.
If someone gets separated: stay where you realize you’re alone and call the supervisor. A second supervisor returns for the student while the rest of the group waits in the shade.
A guide sets the day's rhythm, chooses routes with shade and water, organizes meet-ups and keeps time at key points. You gain peace of mind, pupils get clear rules and engaging tasks. Book a tour with Małgorzata Kasprowicz to receive ready-made task cards, a Plan B and support in communicating with parents.
