The Vistula Boulevards are one of Kraków’s favourite places for walks and meet-ups — attractive riverside views, proximity to the Market Square and easy transport links make them a popular choice. For groups of 30–60 people this space can be ideal for a stroll, a photo walk, a picnic or team-building, but organizational mistakes can quickly turn a pleasant day into a stressful one. This guide will help you plan the outing step by step and point out common pitfalls to avoid.
The boulevards were originally developed around the turn of the 20th century and continue to be upgraded under projects such as "Wisła łączy" — some sections may still be under construction even during high season, so when planning a larger group it’s worth checking the current condition of paths and signage.
If you’re organising an outing for a larger group, treat it like a small event: set the route, meeting points, plan for toilets and other practicalities, inform participants about safety rules and give an estimated duration.
Not notifying authorities or not knowing procedures. Even small public gatherings are often worth notifying or at least informing the relevant city services. In Kraków, notifications about public gatherings and events can be directed to the City Office — deadlines and requirements vary depending on the type of event, so don’t leave this to the last minute. Check whether your planned number of participants triggers rules for mass events, because those require additional procedures and official opinions.
Ignoring restrictions and construction works. Parts of the boulevards are being modernized; sections may be closed or operate as active construction sites with limited access. Check current municipal announcements and alternative routes so the group isn’t surprised by closures or working machinery.
No toilets or sanitary plan. For 30–60 people, lack of convenient WC access becomes a problem quickly. Plan breaks at locations with public toilets or consider renting portable toilets for longer picnics. Don’t forget accessibility for people with reduced mobility.
Lighting fires and barbecues without permission. Lighting open fires, grilling in public spaces or setting up catering equipment usually requires permission from authorities and compliance with fire-safety rules. To avoid fines and hazards, use designated areas only or arrange catering through a local restaurant with the proper permits.
Insufficient protection for children and people with limited mobility. A large group increases the risk of someone getting lost or colliding with cyclists or steps down to the riverbank. Assign caregivers, set meeting points and use short, clear instructions about moving along the boulevards.
Poor internal communication. No map, no contact numbers for leaders, and no clear route plan cause confusion. For bigger groups use a simple system: attendance lists, phone numbers for two responsible people, a visible meeting point and set times for regrouping.
Leaving too much trash. The boulevards are public space and cleaning teams can’t always clear a large picnic’s waste immediately. Prepare rubbish bags, organise basic waste separation and have a plan for collection — don’t leave the area dirtier than you found it.
Ignoring rules about alcohol. Regulations can vary by area and local resolutions; in some parts drinking is allowed under certain conditions, in others it’s forbidden. If you plan to serve alcohol, check local rules and consider arranging licensed catering.
Not preparing for changeable weather. The river environment can bring wind, sudden rain or a chilly evening. Have a plan B: quick access to covered spaces, umbrellas, spare layers and tell participants what clothing to bring.
No first-aid kit or emergency plan. With a larger group there’s a higher chance of minor injuries. Bring a first-aid kit, have emergency numbers ready and a plan for contacting local services quickly. For serious incidents call 112 and be prepared to give an exact location.
Check route status and possible closures; have an alternative route ready.
Notify the city office if the event requires it; get permits well in advance when needed.
Ensure you have sanitary solutions (public WCs or portable toilets).
Prepare your communication plan: participant lists, responsible persons, phone numbers and meeting points.
Organise waste collection and provide bags for separation; remind participants to leave the area clean.
If you plan alcohol or sales, check local regulations and required permissions.
Check the weather forecast and advise participants what to bring; have a backup plan for bad weather.
Prepare a first-aid kit and appoint first-aid or security persons; set procedures in case someone gets lost.
Do I need to notify the city for a 30-person outing? If the event doesn’t alter traffic or public order and is a calm walk, prior notice may be sufficient; but if you plan a picnic with amplification, sales, a barbecue or other activities, consult the City Office and check deadlines and documentation requirements.
Can I drink alcohol on the boulevards? Local rules vary by area and municipal resolutions. Check the current city regulations before planning an event with alcohol, and consider non-alcoholic options or licensed catering.
Where do I report an event in Kraków? Information about public gatherings and events is available from the Kraków City Office; if in doubt, contact the relevant city department by email or phone.
What about accessibility for people with disabilities? Not all sections of the boulevards are equally accessible. When planning your route, prioritise stretches with ramps and stable surfaces, and make accessible toilets and meeting points a priority for those using wheelchairs or mobility aids.
Who’s responsible for safety? The organiser (or group leader) coordinates the group and gives instructions, but in emergencies rescue services and the police take action. Have emergency numbers ready and the exact location of the event.
Forum Przestrzenie — a popular riverside venue often chosen by groups; good menu, river views and frequent cultural events.
Massolit Books & Café (Kazimierz) — an atmospheric bookshop café, great for a short break and coffee; appreciated by visitors for its cosy literary vibe.
Cafe Camelot (Old Town) — a classic, highly rated cafe close to the Market Square, a comfortable stop after walking the boulevards.
Restaurants around Kazimierz and the Old Town offer a wide range of styles and prices — if you plan a meal for the whole group, reserve ahead and confirm the restaurant can accommodate larger bookings.
The Vistula Boulevards were constructed around 1907–1913 and were originally designed with flood-control functions — later they evolved into a promenade.
Although the boulevards look uniform, sections can have different legal and technical statuses due to the "Wisła łączy" project — the same area can be open to pedestrians one season and partially closed for construction the next.
On the boulevards you’ll find both paved paths and more natural riverbanks — when choosing a route for people with limited mobility, stick to the paved stretches.
Good planning makes a difference: a simple route map, the leader’s number, a sanitary plan and rubbish bags are small efforts that save a lot of stress. Before you go remind participants about safety rules, the approximate schedule and meeting points.
If you want your outing on the Vistula Boulevards to be especially smooth and stress-free, consider working with a local guide who knows the area, the regulations and the best viewpoints. I invite you to share this guide with friends and on social media so more groups can enjoy time by the river without unnecessary problems.
If you’d like to use the services of private guide Małgorzata Kasprowicz, contact details are available on zwiedzaniekrakowa.com — Małgorzata will gladly help plan the route, adapt it to your group’s needs and take care of the formalities.
