Krakow is a city that works very well for groups of 7 to 30 people — compact Old Town, many attractions within short walking distances, and museums and restaurants that can accommodate larger bookings. With good planning you can see the main highlights over two days, taste local food and soak up the atmosphere of the Old Town and Kazimierz without unnecessary rush. This guide shows how to do it comfortably and without stress.
Many museum sites recommend keeping a single visiting group to around 30 people; larger teams often need to split up or use additional audio systems.
Book tickets and visit times in advance — especially for Wawel, the Rynek Underground and popular museums (for example Schindler’s Factory and the Salt Mine).
The Cathedral on Wawel Hill offers audioguide and radio guide systems, which are useful for larger groups; renting these devices costs a modest fee and improves the visit experience.
The Rynek Underground is a multimedia archaeological exhibition below the Main Market Square — take into account staircases and limited space; plan about 60-120 minutes for the visit.
Public toilets and luggage storage are available at several points around Wawel and near the Market; in some places use of toilets may require a small fee.
Day 1 - morning: Wawel Hill (approx. 9:30-12:00) — walk the courtyards, visit the Cathedral (about 40 minutes of guiding) and, if the group booked in advance, the Royal Chambers. Reserve entry times early to avoid waiting.
Day 1 - midday: lunch (12:30-14:00) — choose a restaurant at the Market Square or near Wawel that can serve groups (for example a place with a private dining room or group menu).
Day 1 - afternoon: Main Market Square and the Rynek Underground (14:30-16:30) — short introduction on the Square, then descend into the Underground for the archaeological and multimedia show (book a specific entry time).
Day 1 - evening: Kazimierz (17:30-20:30) — walk the district, hear the stories of the area and enjoy dinner at one of Kazimierz’s well-rated restaurants. The district is lively in the evening, so reserve tables in advance.
Day 2 - morning: Kazimierz and Schindler/Podgórze (9:00-12:00) — deeper look into 20th-century history, visit the Oskar Schindler Factory Museum or take a walk in Podgórze (book the museum in advance).
Day 2 - midday: options to choose from (12:30-16:30) — either a trip to the Wieliczka Salt Mine or a relaxed walk with lunch in the city; alternatively free time to visit Sukiennice, the National Museum or take a river cruise on the Vistula.
Day 2 - late afternoon/evening: wrap-up and departure — light walk, coffee and preparing to leave.
Entry times at Wawel and visits to the royal chambers are often limited; booking ahead ensures the whole group can enter together.
The Rynek Underground runs entry blocks at set times — it’s more comfortable for groups to buy tickets in advance to avoid queues.
High-traffic museums (for example Schindler’s Factory) usually require time-specific tickets for groups — check availability and group conditions.
If your group is near 30 people, ask venues about renting a radio guide system or audioguides; these tools streamline guiding and help keep order.
For groups with interpreters or participants with limited mobility contact venues early — many places provide accommodations when notified in advance.
Choose restaurants for groups well ahead — the best venues offer separate dining rooms or group menus. Frequently recommended places that handle larger bookings include: Wierzynek (traditional and representative interiors), Pod Aniołami (historic ambience and regional dishes), Szara (by the Market Square; known for good service) and various Kazimierz restaurants offering group menus and atmospheric rooms.
For group-friendly accommodation pick hotels with a reception experienced in coordinating group check-ins and with options for group meals — hotels in the Old Town and Kazimierz offer the most convenient walking access to attractions.
Cafés and quick lunch spots for smaller breaks: Charlotte (breakfasts and bakery), Cafe Camelot (intimate atmosphere) and local stalls or bakeries with obwarzanki and regional pastries.
Beneath the Market Square you’ll find real archaeological remains — the Underground is not only multimedia but also showcases authentic fragments of medieval buildings that impress even those who already know the city well.
On Wawel, beyond the well-known chambers, pay attention to sculptural details and inscriptions inside the Cathedral — a guide can point out small features you’d easily miss during a casual walk.
In the evenings Krakow often hosts intimate concerts and cultural events — check local listings because a short performance can be a perfect addition to a group’s program.
Not booking the most important sites — fix this by reserving Wawel, the Rynek Underground and the Schindler Museum early.
Underestimating transfer and lunch time — remember that serving a group of 20-30 people takes longer; allow at least 75-90 minutes for lunch with service.
Not preparing for limited spaces — in tight areas (the Underground, some museum rooms) large groups can be cumbersome; it’s better to split big groups into smaller subgroups.
Forgetting to inform participants of practical details — tell your group in advance about the number of steps, possible accessibility barriers and required discount documents to avoid surprises at ticket desks.
Book: Wawel (chambers/cathedral), the Rynek Underground, optionally Schindler’s Factory or Wieliczka. Confirm times and headcount.
Decide meals: reserve group menus in restaurants that welcome groups; provide allergy and dietary info at booking time.
Check logistics: meeting points, a rain plan, information on toilets and luggage storage.
Equip the guide: participant list, discount documents, powerbanks, and an emergency contact plan with the hotel.
Do we have to book Wawel for a weekend? Yes — especially if the group plans to visit the royal chambers or the Cathedral at specific times.
How long to allow for the Rynek Underground? Plan 60-120 minutes depending on the pace of the tour and any extra activities.
What if some participants have mobility issues? Contact the site beforehand — many places offer easier access although not every room is fully adapted.
How long should lunch breaks be? For groups of 15-30 people plan 75-90 minutes to allow for service and brief group remarks.
Wierzynek — classic, ceremonial cuisine (suitable for formal group lunches and bookings).
Pod Aniołami — traditional flavors, atmospheric interiors, good group experience.
Szara Restaurant — by the Market Square, works well for small and medium groups; known for quality and location.
Kazimierz — pick a restaurant there with a group menu and prior reservation, especially for evening dinners.
If you value calm and good organization, planning several weeks ahead pays off. During a weekend in Krakow a group can see the main monuments and feel the local vibe if you reserve key visits and pick restaurants willing to serve a larger team.
If this article was helpful, share it with friends or on social media. If you would like help preparing the route, booking visits and coordinating group service, you can contact private guide Małgorzata Kasprowicz — her contact details are available on her guide page.
