How much time will you have in Kraków? (a full day, 6–8 hours, or less)
How many coaches/vehicles will arrive? (important for parking and drop-off points)
Do some people want to stay above ground while others go underground (Wieliczka) or visit a museum?
Can the group be split into subgroups of about 20–30 people? This is key to smooth sightseeing.
Answers to these questions will help you choose one of the two practical plans described below.
Scenario A — WIELICZKA SALT MINE + MAIN SQUARE (for groups okay with a short transfer): Arrive in the morning, visit the Wieliczka Salt Mine (tourist route) — about 2–3 hours underground — then return to Kraków for lunch and a walk around the Main Market Square with a short visit to Wawel (external areas or the Cathedral depending on reservations). This is ideal if the group wants an impressive “wow” experience underground and transport is secured. Wieliczka requires group reservations in advance and information about participant numbers — remember to consider participants’ fitness (stairs, walking pace).
Scenario B — OLD TOWN + KAZIMIERZ + FACTORY MUSEUM (for groups preferring city sightseeing): Start at the Main Market Square (brief notes about the Cloth Hall and St. Mary’s Church from outside), walk the Royal Route to Wawel (outside/short entry to the Cathedral), then continue by transfer or on foot to Kazimierz — the historic Jewish quarter with atmospheric streets and synagogues (visit in smaller subgroups). In the afternoon visit Oskar Schindler’s Factory (or another exhibition) — these places are popular, so book group tickets well in advance.
Both options work best with a reserved group lunch (private room or fixed group menu), a coffee break and a Plan B for bad weather (museum, booked indoor activities or workshops).
The choice between A and B depends on participants’ mobility, weather and transport availability. For 60–100 people the best results come from ironing out logistics ahead of time: parking, ticket reservations and subgroup division.
08:30 — Arrival in Kraków; drivers park in a pre-booked coach parking area or use designated tourist stops for quick drop-off (short drop-offs — max 10 minutes at stops). Divide participants into subgroups and hand out IDs/wristbands.
09:00–12:00 — Option A: Transfer to Wieliczka Salt Mine and tour the Tourist Route (approx. 2–3 hours). Option B: Walk around the Old Town with short stops (Main Market Square, Cloth Hall, St. Mary’s Church from outside) and any pre-booked short entries.
12:30–13:30 — Lunch reserved at a restaurant able to host large groups (seating by tables, fixed pre-arranged menu, accommodate diets).
14:00–16:00 — Option A: Return to Kraków, short visit to Wawel and Kazimierz. Option B: Move to Kazimierz and visit a museum (e.g., Oskar Schindler’s Factory) — tours in subgroups.
16:30 — Free time for coffee and souvenirs on the Market or return to coaches. Wrap-up and departure.
Times are approximate — for large groups add a buffer of 15–30 minutes for transfers and roll calls.
Split the group in advance: the best division is 3–5 subgroups of 15–25 people. Assign a contact person (leader) to each subgroup.
Reservations: book key points early (Wieliczka Salt Mine, Oskar Schindler’s Factory, larger museums, restaurants). Group tickets are often limited.
Drop-off points and parking: city center tourist stops usually allow short stops (typically up to 10 minutes) — use them only for drop-off and a quick start. For longer parking reserve a coach parking area outside the strict center or a spot arranged by the organizer.
Communication: use a PA system (portable speaker, microphone, radio system) or an audio-guide app for subgroups — this prevents guides/leaders from repeating the same information and keeps the pace.
Toilets and breaks: plan regular breaks, especially if the group includes children or older people. Museum and underground sites have limited toilet facilities — inform participants in advance.
Safety: keep participant lists, leader phone numbers, first aid kit and info about nearest medical points. Mark leaders with colored vests or visible IDs.
Weather and clothing: Wieliczka has a stable, cooler temperature underground — tell participants to wear comfortable shoes and a light jacket.
Wieliczka Salt Mine: group reservations are mandatory for large numbers. The Tourist Route includes many stairs and long walks — manage subgroup pacing and take into account entry capacity and time limits.
City museums (e.g., Oskar Schindler’s Factory, National Museum): many venues use online ticket systems and group limits — book in advance and check group conditions (time slots, minimum group fees, invoice/payment rules).
Wawel and the Cathedral: entries to certain areas (royal chambers, bell tower) can be limited; with large groups it’s worth confirming access in advance or planning an external visit instead.
Restaurants: when booking lunch for 60–100 people, choose places experienced with large groups — ideally with a group menu or a private room. Confirm number of seats and service times ahead of the visit.
City museums and galleries — a great choice when it rains. Many venues offer museum lessons or city games for groups.
Indoor entertainment — escape rooms, laser tag centers, bowling alleys or team-building game halls (choose according to group character).
Educational options — themed workshops in museums, museum lessons or historical activities tailored for schools and adults.
If weather spoils outdoor walking, have a reserved indoor alternative (hall or workshop) so the time is used effectively.
Confirm the final number of participants and divide them into subgroups with assigned leaders.
Book group tickets in advance: Wieliczka / museums / exhibitions / restaurants.
Arrange coach parking or check designated drop-off points (tourist stops are usually time-limited).
Prepare attendance lists with leader phone numbers and a place for medical notes (allergies, medications).
Organize a communication system (speaker, radios, app for messages / lists).
Provide wristbands/IDs for leaders and participants — makes gathering and headcounts easier.
Check access conditions for attractions (stairs, accessibility for people with limited mobility).
Plan buffet/timing for meals — large groups take longer to serve; a fixed menu is usually best.
Always leave time buffers — 10–15 minutes between stops is a minimum for groups of 60+ people.
When splitting the group, try to balance ages and walking pace (for example, faster walkers with one leader, slower walkers with another).
If you plan to visit Wieliczka — warn participants that it involves long walks and stairs; consider alternatives for those who cannot go underground.
Keep a positive attitude and flexibility — big groups bring wonderful energy, but also unexpected situations. A smile helps!
If you wish, I can help tailor the plan to your specific group — the program can be personalized by age, pace and interests.
Companies and schools often pick the Wieliczka + short Market Square walk option because the underground experience is unique and easy to coordinate with transport. Groups focused on city history usually choose Old Town + Kazimierz + a museum (e.g., Oskar Schindler’s Factory).
The most important things: book early, divide the group into smaller teams and plan coach drop-off/parking. With good organization, 60–100 people can see a lot in one day and return happy.
If you’d like, I can prepare a ready-made plan with exact times, a map of coach stops and restaurant suggestions — tell me how much time you have and how many participants. Best regards and welcome to Kraków! - Małgorzata Kasprowicz (zwiedzaniekrakowa.com)
