Short answer: yes — often tours do go ahead in light rain, but it depends on the route and the group's expectations.
A walk around the Main Market Square or through Kazimierz can be done in light rain if participants are prepared with ponchos, umbrellas and suitable footwear. Long walking routes or outdoor activities are easier to move indoors.
When planning for 30–60 people it is worth having a plan B: a list of covered venues, a shortened route and confirmed indoor bookings so you can switch the programme quickly in case of heavy rain.
Book in advance. Museums, workshops and popular venues often require prior notification for groups. Larger groups frequently face minimum fees or special group booking forms.
Divide the group into subgroups. One guide comfortably serves about 25–30 people — for 60 people plan two teams with separate guides or use an audio-guide system.
Set a plan B before arrival. Prepare a list of covered attractions (museums, interactive centres, halls, workshops) and check opening hours and group booking rules.
Check payment and refund policies. Many places require deposits or prepayment and have different cancellation/ refund rules.
Wawel Royal Castle and Cathedral - iconic, historically rich and suitable for groups with prior booking; several exhibition spaces can accommodate larger groups with guided tours.
Oskar Schindler's Factory (Museum of the Factory) and MOCAK (Museum of Contemporary Art) - both offer strong indoor programmes and educational options for groups.
Wieliczka Salt Mine - a popular UNESCO-listed underground tour that works very well for groups, but requires timed bookings and can be an excellent rainy-day alternative.
National Museum branches and specialized museums - many offer museum lessons, guided workshops or tailored group activities with minimal group fees.
Interactive centres, science exhibitions and themed museums - great for mixed-age groups; check group capacity and the option to split into sessions.
Workshops (culinary, ceramic, craft) - excellent for longer indoor blocks; choose providers who can host 30+ people or run parallel sessions in several rooms.
Cinema or themed screenings - pre-book a screening or a whole screening room for a convenient indoor block during bad weather.
Shorter walks with stops under cover (cafés, arcades, shopping galleries) - with light rain you can shorten the route and plan more sheltered pauses.
Visiting external monuments that include short interior stops - plan places where the group can shelter for 10–20 minutes.
Thematic routes with mobile presentations or short multimedia stops that can be staged under small shelters.
For longer walks, advise participants to bring disposable rain ponchos — a quick and inexpensive solution for short showers.
Have a list of contacts for alternative venues and an organiser's phone numbers. When it rains, a quick phone confirmation can save the programme.
Arrange short transfer options - brief bus trips or hired minibuses between covered attractions make it easier to keep the schedule, especially with tight timing.
Provide a place to store wet items - make sure the museum or workshop has space for umbrellas and wet coats so they won't bother participants indoors.
Inform participants before departure about the expected weather and recommended clothing — this reduces problems and increases comfort.
Document the contingency plan: who decides on route changes, when reservations need to be confirmed and what refund or rescheduling options exist.
Many institutions have group prices, minimum fees or special educational packages - check these in advance and request invoices when needed.
Often you must confirm the number of participants a few days before the visit - provide a realistic headcount and agree on extra-person fees.
Check refund and rescheduling policies in case the group needs to cancel or move due to weather; some places allow date changes, others charge fees.
Ask for a group offer with cost per person and the minimum group fee - this helps compare options and control the budget.
Half-day version (approx. 4–5 hours) - Arrival and welcome with a short logistic briefing; visit an interactive museum or centre (1.5–2 h) with split workshop groups; lunch in a reserved restaurant with a large dining room; a short themed presentation or multimedia show in an indoor venue.
Full-day version (approx. 7–8 hours) - Arrival and welcome; themed workshop (2 h) or guided museum tour; group lunch in a pre-booked venue; afternoon block: film screening / escape room sessions / further workshops in parallel sessions; closing and wrap-up.
In both versions plan a 10–15 minute buffer between points to handle delays or weather-related changes.
Before departure - confirm bookings and opening hours; check limits on group size and the need for audio guides; have contact phone numbers; prepare participant info about clothing and plan B.
On the day - carry the participants list and booking documents; bring spare disposable ponchos and a few umbrellas for sudden showers; set a meeting point in case the programme changes.
After the trip - collect feedback and photos to improve future planning; check invoices and settlements with visited venues.
Always ask about cloakroom or storage options - wet clothes and umbrellas take space and can disturb an indoor visit.
For international groups check whether venues provide materials in foreign languages or offer rentable audio guides.
When arranging group meals, reserve larger rooms or buffet-style services for faster service — long waits can derail the schedule.
Choose alternative indoor meeting points inside buildings — when switching routes it is easier to redirect people to a recognised, covered place.
Wawel Royal Castle and Wawel Cathedral - iconic, historically rich and suitable for guided groups with advance reservation.
Oskar Schindler’s Factory (the Factory Museum) - a powerful, indoor historical exhibition that is often booked by groups.
MOCAK - Museum of Contemporary Art - good for modern art programmes and group visits with workshops.
Wieliczka Salt Mine - an unforgettable underground visit and a classic rainy-day option (booked in timeslots).
Select local restaurants with large group rooms such as Pod Wawelem or Kazimierz cafés like Starka or Mleczarnia — reserve in advance for lunch with 30+ people.
Krakow can surprise you with its weather, but the city also has many attractions that work brilliantly indoors. When planning for 30–60 people, the most important things are clear communication, early reservations and a ready contingency plan.
If you’d like, I can help create a specific plan for your group — matching venues to participants’ ages, budget and weather preferences so even a rainy day in Krakow becomes memorable.
Q: How many guides do I need for 60 people? - A: Plan for two guides (about 25–30 people per guide) or one guide plus an audio-guide system to keep the group manageable.
Q: Should I cancel a tour if it rains? - A: Not necessarily. Light rain often allows for a modified programme; heavy storms or unsafe conditions require switching to indoor options.
Q: What about transport between indoor points? - A: Short coach or minibus transfers help keep schedules tight and participants dry; organise transfers in advance for efficiency.
Q: How far in advance should I book? - A: For groups of 30–60 people you should start contacting museums, workshops and restaurants at least several weeks ahead — for very popular attractions like Wieliczka or Wawel, book earlier.
Practical note - keep a small kit with disposable ponchos, a few spare umbrellas, basic first aid items and printed booking confirmations for smooth reorganisation during sudden weather changes.
